Have you ever struggled with trying to decide what to do with a piece of paper that comes into your office? Most people have at one time or another. That is why we say, “Clutter is postponed decisions™.” That is why we accumulate so many piles of paper. We either don’t have a home for them or we aren’t sure whether we need to keep them. The File-Act-Toss System™ makes it easy to decide what to do with the papers.
First, decide if the paper is something that you need to keep. If it has an impact on taxes, is something needed for legal, insurance or warranty purposes, then keep it.
There are two types of files to manage if you are keeping a piece of paper, active or archive files. Active files need to be kept near your working area so that you can access them easily. Archive files don’t need to be kept nearby, but can be stored in another part of the office or even off site.
The second part of the system is Act. This step refers to papers that demand an action of some kind. These types of files are usually kept on the desktop or at least nearby so that you can easily access them daily. Some examples of titles for these files would be: Call, Email, Waiting for a Response, Consider This, Read, File. Each person can decide the names of the files according to their own preferences.
The third step in the system is Toss. Here again, many people procrastinate about throwing papers away because they aren’t sure if they are going to need them in the future. If you decide that the paper can be tossed, first decide if it needs to be shredded. Any paperwork with personal ID, account numbers, or other vital information needs to be shredded. If you don’t need to shred it, recycle it or just toss in the trash can.
Now that you know the three things that you can do with any piece of paper that comes into your office, you should be able to easily manage those piles before they get to the disaster stage. To help you remember the File-Act-Toss System™, write them on a sheet of paper to make a label for them and attach them to something on your desk.
Used with permission. © 2005 – 2009 Paper Tiger Productivity Institute
All trademarks and registrations are the property of Barbara Hemphill
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I think this is a great post. One thing that I find the most helpful is number five. Sometimes when I write, I just let the flow of the words and information come out so much that I loose the purpose. It’s only after editing when I realize what I’ve done. There’s defiantly a lot of great tips here I’m going to try to be more aware of.
This is my first visit here, but I will be back soon, because I really like the way you are writing, it is so simple and honest
Thanks for a awesome post and interesting comments. I found this post while searching for some information on SQL. Thanks for sharing this story.
Good points…I would note that as someone who really doesn’t write on blogs much (in fact, this may be my first post), I don’t think the term “lurker” is very becoming to a non-posting reader. It’s not your fault in the least , but perhaps the blogosphere could come up with a better, non-creepy name for the 90% of us that enjoy just reading the posts.
I don’t know where you got the term “lurker”. Please explain.
I am glad it was helpful. What is SQL?
I am glad you liked the articles. Look for more.
Editing is an important step. Many people skip it. You are on the right track.
I have never heard of StumbleUpon. How do you use it?
What ever works!
I created this with WordPress
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